Print Manager Plus is a software based print management solution for company to set print quota, restriction, security rules. It lets you set limits by specifying what your employees can and can't print. If you are concerned that a particular printer is being used for personal purposes, you can simply monitor the print jobs to find out, then do something about it.

The scalability of Print Manager Plus has been engineered for any size Workgroup, Network, or Enterprise. If you are a small business with only 2 printers or a business with 100 users, or an entire enterprise with multiple locations and thousands of users and printers, Print Manager Plus can be easily installed and administered. Scalable to any size, it will audit, track, restrict, and secure your printing infrastructure.

The complete data and control provided by the print Manager Plus will save you thousands of dollars in printing costs! I

   Track and Audit Printing

   Network Data Audited

Print Jobs being routed through a print server will all be audited no matter what operating system the print job is originating from. Once the print job has spooled through the print driver Print Manager Plus will audit data from Network Sources such as Workgroups, Active Directory, and LDAP. Data collected include User, User Group, Organizational Unit, Printer Name, Printer IP, Server, Printer Group, Workstation Name, Workstation IP, Custom Active Directory fields.

   Print Job Data Audited

Print Job data is translated into specific datasets which can be used for full featured auditing and cost analysis. Data collected include Pages, Copies, Color, Duplex, Nup, Page Size, Document Title, Bandwidth, Cost, Square Unit and Linear Job Length, for Large Format Printers.

   Printers Audited

Printers supported by Print Manager Plus are in the hundreds. Listing them would be lengthy and not show the actual technical quality of the product functionality without some background data.

Collecting data and putting it into a standard database format allows customers to easily set printing Quotas, Restrictions, Rules, Messaging, and create over 129 fully detailed Reports and Graphs of all print traffic.

Printers Audited includes: Dot Matrix, Inkjets, LaserJets, Multifunctional devices, Large Format Printers, and Plotters.

   Control Printing

Print Manager Plus can set Quotas and Restrictions. Quotas and Restrictions can be set on a single or multiple users, user groups, and organizational units. Restrictions can be set directly on a printer or group of printers. Default settings can be turned on for new Users, and Printers added to the Active Directory.

If a print job has been denied because of a restriction or a quota has been met, Print Manager Plus can automatically be set to Pause the print job or Delete the print job. Pop-Up messages can then be automatically sent to the user’s workstation explaining why the print job was denied. Low balance pop up messages can also be sent when a user gets close to his quota.

   Hard Quotas

• Set printing account balance by all printers.

• Set multiple printing balances per a group of printers.

• Supports all currencies.

• Set page balance.

• Balances can be deducted by set page costs and deductions with factors such as; B/W, Color, Page Size, Duplex, and N-Up printing.

• Set Quotas to reset by day, week, month, or year.

• Set Quotas to accumulate by day, week, month, or year.

• Supports Negative balances.

• Supports separate Cash Balance.

   Restrictions

• Set multiple restrictions on a User, User Group, Organization Unit, and Printer.

• Deny printing for print jobs over X number of pages.

• Deny printing if document size is over X amount of Bytes, Kilobytes, or Megabytes.

• Only Deny or Only Allow printing based on strings or words in the document title.

• Deny printing if the print job is color.

• Deny printing if the print job is Black and White.

• Deny printing if the number of copies of a print job exceeds X amount.

• Deny printing if the document is reprinted within so many seconds. This handles accidental duplicate printing.

• Deny printing based on time of day. This allows you to set a Black Out time when all printing is denied.

• Only Deny or Only Allow printing if the document is set to print Duplex.

• Deny printing based of the maximum Job Cost allowed per printer, user, group or organizational unit.

   Security

• Deny or Allow printing by users who are not recognized by Active Directory.

• Enforce Print Job Verification at Workstation.

• Enforce Print Job Verification at Release Station (optional).

• Supports Sarbanes-Oxley compliancy.

• Supports HIPAA compliancy.

• Supports Data Protection Acts compliancy.

   Print Job Verification at Workstation

Print Manager Plus comes with a Print Job Verification application. The Print Job Verification tool can be installed locally on a workstation running Windows or remotely through Active Directory. The functionality allows an Administrator to turn this on by printer.

When a user prints, their print job is paused on the print server in the print queue. Print Manager Plus sends a message to the user and the Print Job Verification tool pops up on the computer screen. It supplies the user with the exact print job data, such as: Document Name, # of Pages, Page Size, B/W, Color, Print Job Cost, and the new user account balance, if he then decides to print the job. The user then has a set amount of time to either allow the job to print, or delete the job. If neither is done the print job is automatically deleted from the print queue on the server.

Using IIS to run from, the Release Station working with Print Manager Plus will allow many different scenarios for Schools, Libraries, Healthcare, Insurance, and Corporate customers. Integrated with all of your print queues the Release Station can be placed anywhere there is a web based or intranet connection. Users will be prompted for their Username and Password. Once logged in they can view there print job, and choose to Print it or Delete it, or even pay for it!

   Messaging

Print Manager Plus uses two different ways to send messages back to end users when a quota, restriction, or security rule has been met. First the product will try to use the Windows Messenger service. If this is unavailable then messaging can be used in conjunction with the Print Manager Plus End User Inquiry Tool.

Print Manager Plus comes with an End User Inquiry Tool application. The End User Inquiry Tool can be installed locally on a workstation running Windows or remotely through Active Directory. This program sits in the Windows tray and is started whenever a user logs into Windows. When the user places there mouse pointer over the trey icon it will tell them their current print quota balance and the number of pages they have printed.

• Automatically Delete a Print Job when a Quota, Restriction, or Security rule has been met.

• Automatically Pause a Print Job when a Quota, Restriction, or Security rule has been met.

• Quota low balance warning message

• Quota has been met message.

• Individual Restrictions have been met message.

• User not recognized by Active Directory message.