Add Disclaimers Branding, & Signatures

Enriching corporate email content with Exclaimer

Exclaimer Mail Utilities allows Exchange to add a disclaimer, signature, logos, Picture, and branding to all or selected email.

 

Supports Plain Text, RTF and HTML formatted emails

Exclaimer Mail Utilities can apply formatting to your disclaimers and signatures, such as font type, size, color, bold and underlined. In addition, you can include pictures and tables. For HTML disclaimers, you can edit the HTML source, giving you the freedom to format your disclaimers as you wish. Exclaimer will add formatting for rich text and HTML mails. Exclaimer also includes the option to add a disclaimer as a plain text attachment.

 

Supports digitally signed and encrypted emails

Disclaimers can be omitted entirely, added as a plain text attachment, or used as the body of the email with the original email as an attachment.

 

Add disclaimers to internal and external emails

Exclaimer can add disclaimers to external as well as internal mails. You can add disclaimers to internal mail even if the recipient is on the same Exchange server. Since Exclaimer can distinguish between internally and externally sent mails, Exclaimer can add a different disclaimer depending on whether the emails are sent internally or externally.

 

Simple WYSIWYG disclaimer editor

Exclaimer includes a simple-to-use editor to design and edit your disclaimers and signatures.

 

Supports extensive merge fields

Exclaimer includes the facility to incorporate variable fields, including any field from the Active Directory. In this way, the disclaimer can be customized and personalized automatically as the message passes through Exchange. A disclaimer may, for example, contain the fields [Display Name], [Department] and [Telephone]. When the disclaimer is added to the mail, it will look up the sender in the Active Directory and replace the field names with the actual data found in those fields.

Add or exclude disclaimers based on message or subject content

Optionally, if Exclaimer finds a user-defined string of text in the body of an email, a disclaimer can be suppressed. This is useful for preventing the same disclaimer being added multiple times when an email is replied to several times. Exclaimer can be made to suppress or add specific disclaimers or signatures based on text found anywhere in the subject of an email. This is useful for allowing certain users to have their own control over the disclaimer that is added, without having to use the Outlook disclaimer / signature feature.

 

Comprehensive example library

Exclaimer includes over 30 sample email disclaimers, signatures and footers.

 

Professional looking personalized signatures

Exclaimer Mail Utilities can add signatures to email sent internally and externally. If you use OWA and smart devices for email, signing can be a headache. We can ensure that ALL email goes out signed with an appropriate signature, no matter what the source. Signatures allow you to personalize the email your employees send, providing details like direct dial telephone numbers, name and position held within your organization and even a photograph of the sender.

Professional email disclaimers with tables and pictures

Exclaimer enables you to format emails with pictures, tables, logos, colours and text styles to re-enforce your corporate identity automatically.

 

Add disclaimers to email from Outlook Web Access, MAPI clients & Blackberry devices
Exclaimer will add disclaimers and signatures to email created in Outlook Web Access, MAPI clients, Blackberry and other mobile devices such as Pocket PCs.

Asynchronous message processing

Dynamic multithreaded message processor for optimum performance and extremely high scalability.

Fully integrated with Active Directory
Use Active Directory attributes within your disclaimers, trigger rules based on Active Directory OU or group membership or even with a custom LDAP query.

Very comprehensive set of custom rule triggers
Endless combinations of sender, recipient and/or content triggers.

 

Branding is key to professional looking email.

Exclaimer Mail Utilities can add branding to email that is sent both internally and externally. This can help you maintain a consistent email brand image that falls in line with your organization’s corporate/brand strategy allowing you to maximize your brand impression. Exclaimer Mail Utilities enables you to centrally control the look of your organization’s email. It even works with portable internet devices including BlackBerrys, PDAs and SmartPhones.

 

Auto Responding

To save your and everyone's valuable time, exclaimer includes Auto Responding.

Responding to, forwarding and filing emails can take up precious time and lose your staff valuable opportunities.  Exclaimer ensures that your email management is as fast and responsive as possible.

You can use Exclaimer to set up automatic replies to emails.  These can range from simple out-of-office notifications to automated replies to email queries, complete with file attachments and full HTML formatting.

The key features of Exclaimer Auto Responding are:

Because totally-free email communication can be a threat to your business integrity, security or image, Exclaimer also includes Mail Blocking and Redirection to give you complete control.

Exclaimer's Delivery Options module allows email to be either blocked or redirected before it reaches the intended recipient. In combination with the Auto Responding module, the sender and/or the recipient can optionally be notified of the block.  In addition, a third party such as a compliance officer can be notified of the attempted communication, with the original email visible or attached as required.

Alternatively, the Delivery Options module can be used to redirect emails destined for one email address or domain to another single email address or different domain.

Exclaimer's powerful rule-based system is again at the heart of this facility, wielding enormous power and complete control on your behalf.